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CONSTITUTION AND BY-LAWS


P R E A M B L E


              We, the members of the CU-CME Alumni Association; imploring the aid of the Almighty, in order to promote our ideals, aspirations, unity, camaraderie, fellowship, and the well-being of our members, the aims, purpose and principles for which our Association stand, do hereby voluntarily associate ourselves and promulgate this Constitution and By-Laws.




ARTICLE I
NAME AND PURPOSE
 

            Section 1.  The official name of the association shall be the Capitol University-College of Maritime Education ALUMNI ASSOCIATION (CU-CMEAA), hereinafter referred to as the Association, non-profit, non-stock association whose purpose is to promote the welfare of its members and to serve as support group of Capitol University Alumni Association.

            Section 2.  The principal office of the association shall be located at the CME Superintendent’s Office located at the 2nd Floor Academic Bldg. V. CU Corrales Extension, CDOC 9000.

 

ARTICLE II
MEMBERSHIP

 

            Section 1.  A bonafide member is one who is a graduate of the College of Maritime Education including those who completed  their academic requirements (CAR) AME/AMT and pays his/her membership fee and complies with the rules and regulation promulgated by the Association.

            Section 2.  A membership fee of______ unless later increased by the Board and ratified by the General Membership, shall be paid to the Association through the alumni Office. Every qualified may apply for membership with the association upon the approval of the Membership Committee.

  

ARTICLE III
MEETINGS
 

            Section 1.  The Regular Annual Membership Meeting of the Association shall be held yearly. During such meeting the members present shall elect the members of the Board of Directors, as provided in Section 1 of Article IV hereof.

            Section 2.  Special Meeting- A Special General Membership Meeting of thee association maybe held anytime of the year where the members are gathered for a special occasion or celebration.

 

ARTICLE IV
BOARD OF DIRECTORS
 

             Section 1.  Composition – The Board of Directors of the Association shall be composed of members who shall be elected from among the general membership in the annual general membership meeting as provided in Section 1, Article III hereof, immediately preceding the expiration of their term of office as provided herein.

            Section 2. Term- The Board of Directors shall hold office for a term of two (2) years until their successors shall have been duly elected and qualified. They may, however, be re-elected for another term but in no case shall a director serve or be elected for more then three (3) consecutive terms.

            Section 3.  Ex-Office Members of the Board.  The President shall be Ex-officio members of the Board of Directors.

            Section 4.  Duties of the Board of Directors – The Board of Directors shall manage the affairs of the association and shall be directly accountable to the members thereof. It shall endeavor to promulgate rules that motivate and encourage more and active membership and establish policies that redound to the best interest and welfare of the members.

            Section 5.  Quorum- The presence of members of the Board during any regular or special meeting shall constitue a quorum to transact business. For general membership meeting, the presence of at least ten (10) members and officers shall constitute a quorum.

            Section 6.  Meeting of the Board- The regular meeting of the Board shall be held every 2nd Saturday of the month at the time and place designated by the President. Special Board Meeting may be called by the President or upon petition of at least five (5) members to resolve urgent matters confronting the Association and which require immediate decision.

            Section 7.  Manner of Election and Representation – Election of the members of the Board of Directors shall be done by secret balloting. Nominations shall be done on the floor provided the Nominee is present.

            Section 8. Oath and assumption of the Office- On the same day of election the officers so elected shall take their oath of office. The formal turnover of all records, documents such as financial statement, and responsibilities may be made as deemed fit and proper.

 

ARTICLE V
OFFICERS
 

            Section 1.   The officers of the association shall consist of the President, Vice-President, Secretary, Treasurer, Auditor, and two (2) Public Relation Officers, who shall be elected by and among the ten (10) members of the Board. The other three (3) members shall be automatically become Chairman of the different committees that may be created by the Board.

            Section 2.  The President- The President shall be the head of the Association. His duties and powers shall include the following:

1.      Preside over all meetings and deliberations of the Board and the general membership
2.      Appoint the Chairman of standing committees created by the Board
3.      Approve all expenditures of the association before payment of disbursement is made by the Treasurer.
4.      Call special meetings of the Board or of the Association whenever he deems very necessary or upon petition of five (5) members of the Board.
5.      Represent the Association on all occasions and on all matters in which representation of the association is agreed or required.
6.      Render Annual report to the Association during the Annual Membership Meeting
7.      Perform such other duties and functions as may be required by the Board, and the Association from time to time.

            Section 3.  The Vice-President- He shall assist the President in all matters pertaining to the proper administration of the internal affairs of the Association, such as supervision over matters pertaining to the growth of the membership, coordinate the functions of the various committees so created in the preparation for the annual reunion, and assume and discharge such other duties and responsibilities as may be assigned to him by the President or the Board from time to time. He shall be the Chairman of the Membership Committee.

            Section 4. The Scretary- The Secretary shall keep the minutes of all meetings of the Board and the association, and shall be the official custodian of all papers and records of the Association.

            Section 5.  The Treasurer- The Treasurer shall be the custodian of all funds of the Association. He shall make a periodic financial report to the Board or as often as may be required by the latter. He shall submit and render an annual financial report to the association during the annual membership meeting.

            Section 6. The Auditor- The Auditor shall audit the accounts of the Association and examine the books thereof periodically or as often as may be required by the Board.

            Sectrion 7.  The PRO- The Public Relation Officer shall be responsible for the dissemination of all information, either through the print or broadcast media, or by any other means, relative to any forthcoming or accomplished affairs of the Association. They shall coordinate with the various committees created for annual affairs of the Association.

 

ARTICLE VI
VACANCY
 

            Section 1.  The Vice-President shall perform the duties and a function of the President in the event of the latter’s absence, resignation, or in the event the position of the President is declared vacant for legal reasons and after due process of law.

            Section 2.  Other vacancies for officers in the association shall be filled through election by among the members of the Board of Directors.

 

ARTICLE VII
COLLECTION AND DISBURESEMENT OF FUNDS
 

            Section 1.  All amounts collected shall constitute the general fund of the Association for its operations and organizational expenses and for any other purpose or objective as may be authorized by the Board in a resolution duly adopted at the Board’s regular or special meeting called for the purpose.

            Section 2. Every payment of fees, dues and other contribution of a member shall be evidenced by an official receipt of the association signed by the Treasurer or his/her representative and entered into the records of the Association to be kept and maintained for the purpose. Said funds shall be deposited by the Treasurer in the depository bank of the association.

            Section 3.  Every expindeture of the Association shall be evidenced by a receipt from the person or entity to whom payment is made. Such receipt shall form part of the financial records of the Association.

            Section 4.  The books of account and other records of the financial activities of the association shall be open for inspection by any officer or member during office hours (0900H-1700H) at reasonable time of the day.



ARTICLE VIII
BUDGET AND EXPENDITURES
 

            Section 1.  Association Expenses- The Officers of the association shall not receive salaries, wages, allowances, or other emoluments during their incumbency other than those necessary or incidental expenses for every Board meetings, whether regular or special, or those to be incurred for every annual or special meetings, for attending conferences, conventions, seminars and the like wherein the association is invited to participate, the amount thereof to be appropriated by the Board.

            Section 2.  General Membership Meeting Budget- There shall be an Annual General Membership Meeting budget to be set aside by the Board which shall be reserved and segregated in advance from the budget of the association during the first regular or special meeting of the Board following their election. Such budget, once appropriated, shall no longer be used for any other purpose.

 

ARTICLE IX
FUND SOURCE/DEPOSITORY BANK
 

            Section 1.  The funds of the Association shall come from:

a)      Membership Fee from every member of the Association.

b)      Gifts and donations from its members, non-member donors, persons or corporations.

c)      Proceeds from benefits and other fund-raising activities.


            Section 2.  All moneys collected by the association shall be deposited in a depository bank to be determined by the Board. No withdrawal of Association funds shall be made except upon prior approval of the Board. All such authorized fund withdrawal, whether from a current or savings account of the Association, shall bear the endorsement or signature of both the President and Treasurer of the Association.

 

ARTICLE X
IMPEACHMENT AND RECALL
 
            Section 1.  Votes Required-  The officer and/or Members of the Board of Directors of the association may be impeached by a majority vote of the members present during the Annual Membership Meeting of the association. For this purpose, a Committee may be created by the Board to determine probable cause and make its recommendation based upon its findings to the Board for review.

            Section 2.  Probable Cause- Whenever the Impeachment Committee so created by the Board is morally convinced of the commission of an offense by an officer or member of the Board as defined hereunder, and upon affirmation by two-thirds (2/3) votes of all members of the Board of Directors of the findings of the Impeachment Committee, a formal charge and hearing shall be conducted by the Board applying in suppletory character the Rules of Court in the conduct of the hearing.

            Section 3.  Final Decision- In case of a finding of guilt by the Board after hearing, the decision of the Board shall be submitted to the general membership in the Annual General Membership Meeting which, when ratified, shall be final and executory.
 
            Section 4. Ground for Recall and Impeachment – any of the following acts shall be ground for the removal of the officers or Board members:

1.      Dishonesty

2.      Gross Misconduct

3.      Acts of disloyalty to the Association

4.      Grossly immoral conduct

5.      Physical injuries or attempt against the life of an Alumnus, or CU official

6.      Crime against the honor of an Alumnus or CU official

 

ARTICLE XI
COMMITTEE
 

            Section 1.  The Board of Directors may create such other committees as it may deem necessary to carry out the objectives and purposes of the Association.

 

ARTICLE XII
DECORUM

            Section 1. Rules of Order- The Roberts Rules of Order shall govern the conduct of all proceedings and deliberations of the Board and in all meetings involving the general membership.

 

ARTICLE XIII
AMENDMENTS
 

            Section 1.  Any proposed amendments to this Constitution and By-Laws after its adoption shall be approved by a majority vote of all members of the Board of Directors and submitted to the general membership for ratification during the annual general membership meeting, there being a quorum.

 

ARTICLE XIV
EFFECTIVITY
 

            Section 1.  This Constitution and By-Laws shall take effect upon ratification by a majority vote of all members of the Association present.